Student records will also be disclosed to the CSU Chancellor’s Office to conduct research, to analyze trends, or to provide other administrative services. These persons include those with legitimate reasons to access student records to perform the university’s academic, administrative or service functions, and those with a reason for accessing student records associated with their university or other related academic responsibilities. The university is authorized to provide access to student records without prior student consent to campus officials, employees and others who have legitimate educational interests in such access. For additional questions or concerns, contact the Office of the University Registrar, Joyal Administration Building, Room 106 or visit the FERPA website. Written objections must be sent to the Office of the University Registrar. The campus may release this “directory information” at any time unless the university has received prior written objection from the student specifying the information the student requests not be released. “Directory information” may include the student’s name, photograph, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, enrollment status, degrees, honors, and awards received, and the most recent previous educational agency or institution the student attended. 20202-5920.įERPA authorizes the university to release “directory information” pertaining to students. Department of Education, 400 Maryland Avenue, SW, Washington, D.C. The designated office is: Family Policy Compliance Office, U.S. The Department of Education has established an office and review board to investigate complaints and adjudicate violations. The student’s right to file a complaint with the Department of Education.Procedure for challenging the content of student records and.Student access rights to their records.Policies for reviewing and expunging records.The location of access lists indicating persons requesting or receiving information from the record.The university official responsible for maintaining each record.The student records maintained and the information they contain.Among the information included in the campus statement of policies and procedures is: Copies of these policies and procedures may be obtained at the Office of the University Registrar. The university has adopted a set of policies and procedures governing implementation of FERPA and the regulations. FERPA generally requires the university obtain a student’s written consent before releasing personally identifiable data pertaining to the student. The right to petition to correct a record under FERPA does not include any right to challenge the appropriateness of a grade determined by the instructor. FERPA provides that the university must give students access to most records directly related to the student, and must also provide opportunity to correct the records if the student believes the records are inaccurate, misleading, or otherwise inappropriate. The statute and regulations govern access to certain student records maintained by the campus and the release of those records. 99) set out requirements designed to protect students’ privacy in their educational records maintained by the university. 1232g) (FERPA) and regulations adopted thereunder (34 C.F.R. The federal Family Educational Rights and Privacy Act of 1974 (20 U.S.C. Privacy Rights of Students in Education Records
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